Choosing a school platformis a multi-year decision.
How a migration actually runs, and the questions worth putting to anybody you are considering — us included. Use these whether or not Tavech turns out to be the answer.
Migration guide
Moving a school without losing a term.
The hard part of a migration is almost never the import. It is discovering that your records disagree with each other — and that is far better discovered in week one than in week nine.
01
Before you start
Gather what you already have: the student roll, staff list, class and subject structure, fee categories, and last term’s results. Spreadsheets are fine. Paper is workable. What matters is that one authoritative version exists for each.
02
Reconciliation
This is where migrations actually go wrong. Two lists that disagree about a child’s class, duplicate records under slightly different spellings, guardians recorded on some students but not others. We surface every conflict before anything is written.
03
Structure first
Academic years, terms, classes, streams and subjects go in before people do. Get the shape of the school right and the records drop into it cleanly.
04
People, then history
Students, guardians and staff, then the historical records that hang off them. Historical results and attendance are optional — some schools bring three years, some start fresh.
05
Parallel term
Run Tavech alongside your existing process for one term. It costs a little duplication and it means nobody is trusting a new system with the only copy of anything.
Evaluation checklist
Eight questions worth asking. Ours included.
Put these to every platform you are considering. If no one can answer one of them concretely, that is the answer.
01
Who can see our data — and how do you stop anyone else reaching it?
02
Can a parent reach a child who is not theirs?
03
Who can change a published mark, and where is that recorded?
04
Can we define our own roles without a code change?
05
Can we configure grading and terms to how we actually operate?
06
What happens to our data if we leave?
07
Who can reach a child’s records, and can they show you the log of who already has?
08
Who answers the phone when something breaks during exams?
Prefer to ask a person?
Put your hardest question to somebody who built it. You will hear back, usually within a working day.
See it with your school's own data.
We will walk you through Tavech against a real workflow from your school — an admission, a term's results, a fee cycle — and answer the hard questions about migration and security.